ESIC Registration and ESIC Return Filing

Get hassle-free ESIC Registration and stay 100% compliant with all ESIC compliances. Our experts handle everything from documentation to return filing so you can focus on your business. Fast, reliable, and affordable service tailored for your company. Contact us today and ensure smooth ESIC compliance without stress or delays!

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ESIC Registration Pricing

(Businesses Having Less then 10 Employees)

₹ 3500
  • Documentation, Filing of application, Follow up and Issuance of ESIC Registration Certificate
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ESIC Registration and Return Filing - Overview

The Employees’ State Insurance Corporation (ESIC) scheme is a vital social security and health insurance program for workers in the organized sector of India. Mandated by the Employees’ State Insurance Act, 1948, this scheme provides a safety net for employees and their dependents against financial distress arising from sickness, maternity, disablement, or death due to employment injury. For every business, understanding and adhering to ESIC registration and compliances is not just a legal obligation but a key part of responsible corporate governance.

Who Needs to Register for ESIC?

ESIC registration is mandatory for all businesses and establishments that employ 10 or more people, with some states having a threshold of 20 employees. The scheme covers all employees who earn a monthly salary of up to ₹21,000 (or ₹25,000 for persons with disabilities). Even if an establishment’s employee count falls below the threshold later, the business remains covered under the ESIC Act.

Key ESIC Registration Benefits

The benefits provided under the ESIC scheme are multi-faceted and crucial for employee welfare. They include:

  • Medical Benefit: Comprehensive medical care for the employee and their family from day one of insurable employment, with no ceiling on expenditure.
  • Sickness Benefit: Cash compensation at 70% of wages for a maximum of 91 days in any two consecutive contribution periods.
  • Maternity Benefit: Paid leave for up to 26 weeks for female employees, with full wages.
  • Disablement Benefit: Monthly payments for temporary or permanent disablement due to employment injury.
  • Dependents’ Benefit: Financial support to the family of an employee who dies due to an employment injury.
  • Funeral Expenses: A fixed amount paid to the person who performs the last rites of the deceased insured person.

Documents Required For ESIC Registration

For obtaining ESI registration in India here is the list of documents that is to be submitted by the employer along with the application:

  1. Registration Certificate of the Shops and Establishment Acts.
  2. Factories Act
  3. Address proof of Principal place of business
  4. Copy of PAN Card
  5. Bank statement (Latest)
  6. Memorandum and Articles of Association or the partnership deed or trust deed depending on the nature of the entity.
  7. Certificate of Commencement registration no
  8. The monthly pay sheet is also required for computing the contribution amount for each employee for ESI filings.
esic registration and esic return filing
Provident Fund Registration

Required Documents for ESIC Registration

While the process is online, you’ll need to have the following documents ready:

  1. A list of all employees with their salary details.
  2. PAN Card of the business – if any
  3. Proprietor/Partners or Directors – Pan card, Adhaar card, photograph , EMail id and mobile number
  4. Pan Card, Adhaar card , Email id and mobile number of all Employess
  5. Address proof of the business – Rent agreement and electricity bill 
  6. Copies of the company’s Certificate of Incorporation, Memorandum of Association (MoA), and Articles of Association (AoA).
  7. A cancelled cheque of the company’s bank account.

ESIC Return filing Fee

ESI Return Filing

(Businesses Having Employee up to 10)

₹ 1500
  • All Inclusive
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ESI Return Filing

For 11 - 30 employees

₹ 2999
  • All Inclusive
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ESI Return Filing

For 31-50 employees

₹ 8,999
  • All Inclusive
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Who Needs to Register for ESIC?

Registration is just the first step; maintaining timely compliances is critical to avoid penalties. Here’s a checklist of ongoing ESIC compliances for employers:

1. Monthly Contributions:

  • Contribution Rates: The employer’s share is 3.25% of the wages, and the employee’s share is 0.75%.
  • Due Date: The combined contribution must be paid by the 15th of the following month. For example, the contribution for the month of September must be paid by October 15th.

2, Half-Yearly Return Filing:

  • ESIC returns must be filed twice a year.
  • For the period from April to September, the return must be filed by November 12th.
  • For the period from October to March, the return must be filed by May 12th.
  • It is mandatory to file a “nil return” if there were no contributions in a given period to maintain compliance.

3. Record Maintenance:

  • Maintain up-to-date records, including a muster roll (attendance register), wages register, and an accident register.
  • Keep all contribution payment challans and returns for future reference and inspection.

4. New Employee Registration:

  • Register any new eligible employee within 10 days of their joining.
  • Ensure they receive their unique ESI Insurance Number (IP number).

Due Date for ESIC Return Filing

Filing ESIC returns is essential for maintaining compliance and avoiding penalties. Employers must file monthly contributions by the 15th of each month and half-yearly returns by November 12th (for April-September) and May 12th (for October-March). Even if there are no contributions in a month, a NIL declaration must be submitted.

Consequences of Non-Compliance

Failure to adhere to these compliances can result in significant financial and legal penalties, including:

  • Interest: A simple interest of 12% per annum is levied on delayed contribution payments.
  • Penal Damages: The ESIC can impose damages on employers who fail to make timely payments.
  • Prosecution: Continued non-compliance can lead to legal action and even imprisonment.

By understanding and fulfilling these obligations, employers not only ensure legal compliance but also contribute to a healthier, more secure workforce.

Frequently Asked Questions

The ESI scheme is a comprehensive social security scheme that is designed to accomplish the task of socially protecting the employees in the organized sector against the event of sickness, maternity, disablement, and death due to employment injury.

The existing wage limit for coverage under the ESI Act is Rs. 21,000 per month w.e.f from 1.01.2017.

The ESI Scheme will be calculated on the gross salary of 21,000 if the salary is above 21,000 the ESI will still be constant.

The ESIC scheme does not cover the workers or the employees that earn more than Rs.21,000 per month and in the case of a person with disabilities, the maximum wage is Rs. 25,000

 

The employee insured person and the family are entitled to avail medical benefits from the very first day of his or her joining the insurable employment.

 

The ESI act 1948 is an establishment that has more than ten employees in the organization and has a maximum salary of Rs.21,000 per month should mandatorily apply for the ESI registration under the ESI Act within 15 days.