Trademark Registration Documents – Complete Checklist for India

Having the right trademark registration documents ready before filing is one of the most important steps in avoiding delays, examination objections, and rejections. The documents required depend on the type of applicant — an individual, sole proprietorship, partnership firm, LLP, private limited company, or NGO/trust each has slightly different requirements. This guide lists every document you need, organised by applicant type, along with tips on how to prepare them correctly for a smooth trademark filing process with SetupFiling.in.

Core Trademark Registration Documents (Required for All Applicants)

Regardless of your business structure, the following trademark registration documents are mandatory for every application filed with the Trade Marks Registry:

• Brand name, logo, or tagline: A clear image file (JPEG/PNG) of the logo or wordmark to be registered, in case of device/logo marks
• Identity proof of the applicant: PAN Card and Aadhaar Card of the individual applicant, signatory, or authorised representative
• Address proof: Utility bill, bank statement, or address proof of the business or applicant
• Signed Form TM-48 (Power of Attorney): Authorises setupfiling.in's trademark attorney to file and represent the application on your behalf
• Specimen of the trademark: A representation of how the mark is used or proposed to be used on products, packaging, or marketing material
• Proof of claimed use (if applicable): Invoices, packaging images, website screenshots, or advertisements showing the date the mark was first used in commerce

Trademark Registration Documents by Applicant Type

1. Individual Applicant

• PAN Card and Aadhaar Card of the individual
• Address proof (utility bill, voter ID, or driving licence)
• Signed Form TM-48 (Power of Attorney)
• Brand name/logo image, if applicable

2. Sole Proprietorship

• PAN Card and Aadhaar Card of the proprietor
• Proof of business existence — GST registration certificate, Udyam/MSME certificate, or Shop & Establishment registration
• Signed Form TM-48 in the name of the proprietor
• Brand name/logo image, if applicable

If you haven't registered your proprietorship yet, see our sole proprietorship registration service.

3. Partnership Firm

• Partnership Deed copy
• PAN Card of the partnership firm
• PAN Card and Aadhaar Card of the authorised partner signing the application
• Signed Form TM-48 on behalf of the firm
• Brand name/logo image, if applicable

Need help setting up a partnership first? Explore our partnership registration service.

4. LLP (Limited Liability Partnership)

• Certificate of Incorporation of the LLP
• LLP Agreement copy
• PAN Card of the LLP
• PAN Card and Aadhaar Card of the designated partner signing the application
• Signed Form TM-48 on behalf of the LLP
• Brand name/logo image, if applicable

Haven't incorporated your LLP yet? Check our LLP registration service.

5. Private Limited Company / OPC

• Certificate of Incorporation
• PAN Card of the company
• Memorandum of Association (MOA), if required to verify business activity
• PAN Card and Aadhaar Card of the authorised director or signatory
• Board Resolution authorising the filing of the trademark application (if required)
• Signed Form TM-48 on behalf of the company
• Udyam/MSME certificate (to claim the reduced government fee, if eligible)
• Brand name/logo image, if applicable

If your company isn't incorporated yet, get started with our private limited company registration service, or check eligibility for the MSME registration certificate for fee benefits.

6. NGO, Trust, or Society

• Registration Certificate of the Trust/Society/Section 8 Company
• PAN Card of the entity
• Trust Deed, Memorandum, or Bye-laws copy
• PAN Card and Aadhaar Card of the authorised trustee or office bearer
• Signed Form TM-48 on behalf of the entity
• Brand name/logo image, if applicable

For NGOs that haven't completed registration formalities, see our NGO Darpan registration and trust registration services.

How to Prepare and Submit Trademark Registration Documents

Once your documents are ready, the filing itself follows a defined sequence — see our complete trademark registration process guide and trademark registration fees guide for what comes next.

Trademark Registration Pricing (Per Class)

Once your documents are ready, SetupFiling.in handles the search, drafting, and filing at a transparent, all-inclusive price:

Common Document-Related Mistakes That Delay Trademark Filing

• Mismatched applicant name: The name on the application must match exactly with PAN/incorporation documents
• Unsigned Form TM-48: Power of Attorney must be signed by an authorised signatory before filing
• Low-resolution logo files: Blurred or low-quality logo images can cause issues during examination
• Missing MSME certificate: Without a valid Udyam/MSME certificate, eligible applicants end up paying the higher government fee of Rs. 9,000 instead of Rs. 4,500 per class
• Incomplete proof of use: If claiming prior use of the mark, undated or unclear evidence can weaken the claim

Why Choose SetupFiling.in for Trademark Document Verification & Filing?

• 15+ years of combined expertise from Chartered Accountants, Company Secretaries, and Trademark Attorneys
• 50,000+ businesses assisted across India with registration and compliance services
• Document verification before filing to avoid examination delays and objections
• 100% online process — upload documents digitally, no office visits
• Transparent pricing — Rs. 2,000 professional fee + applicable government fee, no hidden charges

Frequently Asked Questions on Trademark Registration Documents

Have Your Documents Ready? Let's File Your Trademark

Send your documents to SetupFiling.in's team of Chartered Accountants, Company Secretaries, and Trademark Attorneys, and we'll handle the verification, drafting, and filing — online, transparent, and affordable.